📚 User Manual & Complete Guide

Your Step-by-Step Guide to Using the UAE Recruitment Management System

đŸŽ¯ đŸ’ŧ 📋 ✅

Welcome! 👋

Hello and Welcome!
This manual is designed to help you use the UAE Recruitment Management System. Whether you're looking to hire workers, manage candidates, or track deployments, you'll find everything you need here. We've written this guide so that anyone can understand it - even if you're new to the system!

✨ What You'll Learn

  • How to create and manage job requisitions
  • How to add and manage candidates
  • How to handle job applications and track them
  • How to work with suppliers and agencies
  • How to create and manage contracts
  • How to track worker deployments
  • How to manage premium subscriptions
  • How to handle retention and follow-ups
  • Solutions to common problems and frequently asked questions

🚀 Quick Start

If you're in a hurry, start with Chapter 1: Getting Started. It will show you the basics in just 10 minutes!

📖 Complete Table of Contents

  1. Getting Started: Your First Steps

    Learn how to log in, navigate the system, understand the dashboard, and explore the menu.

  2. Job Requisitions: Create & Manage Positions

    Master the process of creating job openings, setting requirements, and managing positions.

  3. Candidate Management: Build Your Talent Pool

    Learn how to add candidates, upload CVs, manage information, and import bulk candidates.

  4. Applications: Track & Manage Job Applications

    Understand the application workflow, track status, schedule interviews, and make decisions.

  5. Suppliers & Agencies: Coordination & Management

    Manage relationships with suppliers, track interactions, and monitor agency performance.

  6. Contracts & MOUs: Create Legal Agreements

    Create, manage, and track contracts and MOUs with workers and agencies.

  7. Deployments: Track Worker Placement & Assignments

    Learn to deploy workers, assign them to projects, and track deployment status.

  8. Subscriptions: Premium Services & Plans

    Understand subscription models, premium features, and how to manage candidate subscriptions.

  9. Retention & Follow-ups: Keep Your Team Engaged

    Manage retention programs, track follow-ups, and maintain relationships with deployed workers.

  10. FAQ & Troubleshooting: Solutions to Common Problems

    Find answers to frequently asked questions and solutions to common issues.

đŸŽ¯ Key Features at a Glance

📋 Job Management

Create and manage job openings with detailed requirements, qualifications, and salary information. Track all positions in one central location.

đŸ‘Ĩ Candidate Database

Maintain a comprehensive database of candidates with CVs, skills, experience, and contact information. Easily search and filter.

📤 Application Tracking

Track every application from submission to deployment. Monitor interview schedules and candidate status in real-time.

🤝 Supplier Management

Manage relationships with suppliers and agencies. Track interactions, performance, and collaboration history.

📝 Contract Management

Create, store, and manage contracts and MOUs. Keep track of all legal agreements and their status.

🚀 Deployment Tracking

Track deployed workers and their assignments. Monitor status and manage ongoing placements.

💎 Premium Subscriptions

Offer subscription plans to candidates. Manage premium features and track subscription status.

🔄 Retention Programs

Manage retention strategies and follow-ups. Keep deployed workers engaged and satisfied.

📖 How to Use This Manual

For New Users

  1. Start with Chapter 1 Read "Getting Started" to understand the basics and navigate the system.
  2. Create Your First Job Follow Chapter 2 to create a job requisition.
  3. Add Candidates Use Chapter 3 to add candidates to your database.
  4. Manage Applications Follow Chapter 4 to handle job applications.
  5. Explore Other Features Read other chapters as needed for your work.

For Experienced Users

Use the Table of Contents to jump directly to the topics you need. Each chapter is independent, so you can read them in any order.

If You Have a Problem

Check Chapter 10: FAQ & Troubleshooting first. Most common issues are explained there with solutions. If you still need help, contact your administrator or support team.

📌 Guide to Icons & Symbols

Icon Meaning What to Do
ℹī¸ Information Additional tips or helpful information
⚠ī¸ Warning Be careful! This is important and could affect your work
✅ Success Good! This is what you should see when it works correctly
❌ Error Something is wrong. Follow the instructions to fix it
→ Arrow Click or go to the next step in the same direction
📖 Chapter Link to a full chapter for more information
🔍 Search/Find Use the search function to find what you need
💡 Tip/Idea A helpful trick or shortcut to save time

📚 Common Terms Explained

What is a "Job Requisition"?

A Job Requisition is a formal request to hire someone for a specific job position. It includes the job title, number of positions needed, salary, qualifications required, and other important details about the job. Think of it as a job advertisement that you create in the system.

What is a "Candidate"?

A Candidate is a person who might be interested in working with you. You store their information (name, phone, email, CV, skills, experience) in the system so you can contact them and review their qualifications.

What is an "Application"?

An Application is when a candidate applies for a specific job requisition. It connects a candidate to a job opening and tracks the status of that application (draft, submitted, shortlisted, interview, selected, rejected, etc.)

What is a "Supplier" or "Agency"?

A Supplier or Agency is another company or individual that helps you find and recruit workers. You manage your relationship with suppliers and track their performance.

What is a "Contract" or "MOU"?

A Contract is a legal agreement between you and a worker (or an agency). An MOU (Memorandum of Understanding) is a less formal agreement. Both documents define the terms of work, salary, duration, and other important conditions.

What is "Deployment"?

Deployment means sending a worker to do a job for a client or company. Once a worker has been selected and has signed a contract, you deploy them to their work location and track their assignment.

What is a "Subscription"?

A Subscription is when a candidate pays for premium features or services. For example, a candidate might subscribe to get priority consideration for better jobs or access to more job listings.

What is "Retention"?

Retention means keeping deployed workers happy and satisfied with their jobs. It includes follow-ups, check-ins, and making sure the worker wants to continue working for you.

đŸ’ģ System Requirements

Before You Start: Make sure your computer meets these requirements to use the system smoothly.

For Windows:

  • Windows 7 or newer (Windows 10/11 recommended)
  • 4GB RAM minimum (8GB recommended)
  • Internet connection (broadband recommended)
  • Modern web browser (Chrome, Firefox, Edge, or Safari)

For Mac:

  • macOS 10.12 or newer
  • 4GB RAM minimum (8GB recommended)
  • Internet connection (broadband recommended)
  • Safari, Chrome, or Firefox

For Mobile/Tablet:

  • iOS 12+ or Android 6+
  • Chrome or Safari browser
  • Internet connection
  • Screen size: 7 inches minimum recommended

Browser Settings:

  • JavaScript enabled (required)
  • Cookies enabled (required)
  • Pop-ups allowed from your recruitment system

📞 Need Help? Contact Support

We're Here to Help! If you can't find the answer in this manual, please contact us.

📧 Email Support

support@recruitment.ae

Send us a detailed description of your issue. We'll respond within 24 hours.

📞 Phone Support

+971 4 XXXX XXXX

Call us during business hours (9 AM - 6 PM, Saturday-Thursday).

đŸ’Ŧ Live Chat

Click the Chat button in the system

Chat with us in real-time while using the system (Monday-Friday).

When Contacting Support, Please Include:

  • Your user name or email address
  • A description of the problem
  • The steps you took before the problem occurred
  • Any error messages you saw
  • A screenshot (if possible)
  • The date and time the problem happened

💡 Tips for Success

  1. Take Your Time Don't rush. Read the instructions carefully before clicking buttons.
  2. Practice with Demo Data Ask your administrator for a test environment where you can practice without affecting real data.
  3. Keep Information Updated The better and more complete your data, the better the system works for you.
  4. Use Search Regularly The search function is your friend! Use it to find candidates, jobs, or applications quickly.
  5. Save Your Work Always click "Save" when you've filled in information. Don't leave the page without saving.
  6. Check Before Submitting Review all information before you click "Submit" or "Send". You can't undo some actions!
  7. Learn Keyboard Shortcuts Keyboard shortcuts can save you time. Check Chapter 1 for a list of shortcuts.
  8. Regular Backups Ask your IT team to back up the system regularly to protect your important data.
Manual Information:
System Version: Odoo 18 - UAE Recruitment Management v18.0.1.1.0
Last Updated: January 2026
Document Version: 1.0
Language: English

For the latest version of this manual, always check with your system administrator.
📚 Table of Contents